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Austria is Hiring for Office Assistant
Vacancies: 8
Job Overview A highly organized and professional Office Assistant is needed for a corporate office in Austria. In this versatile role, you will handle a variety of organizational and clerical tasks to keep the office running smoothly. You will support managers and employees with daily administrative duties, ensuring the office environment is efficient, welcoming, and productive.
Key Duties Include
Handling incoming calls, emails, and other communications professionally.
Managing filing systems, updating records, and data entry.
Organizing travel arrangements, scheduling appointments, and meeting logistics.
Detailed Responsibilities
Monitor and maintain office equipment; inventory supplies and order replacement supplies as needed.
Organize office layout and assist associates in ways that optimize procedures.
Sort and distribute daily mail/deliveries and prepare outgoing mail.
Create and update records ensuring accuracy and validity of information (CRM/Database).
Schedule and plan meetings and appointments, including booking conference rooms.
Resolve office-related malfunctions and respond to requests or issues.
Perform receptionist duties when needed, welcoming visitors and clients.
Assist in the preparation of regularly scheduled reports and presentations.
Requirements & skills
Proven experience as a back-office assistant, office assistant, or virtual assistant.
Knowledge of office management systems and procedures.
Proficiency in MS Office (Excel, PowerPoint, Word) and Outlook.
Excellent time management skills and the ability to prioritize work.
Strong written and verbal communication skills in German and English.
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.
What We Offer
Standard office hours (Monday to Friday).
Performance bonuses.
A friendly and inclusive team environment.
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Contact Info
Phone
+61480028317
info@spherestaffing.au
Address
Office 609, 6th Floor, The Park Business Centre - Services Offices Perth, Westeren Australia, Australia
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